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How do I organize images in my HelpSmith project?

I have a big number of images and screenshots in my HelpSmith project. Currently I want to re-organize the project's Media Repository, so I can easily find and update them.

For example, I would like to organize my media files as follows:

  • Rename each image file according to the subject;
  • Move selected images to a topic-specific folder;

My questions are:

  1. What is the best way to accomplish that?
  2. If I rename a specific image file, or move it into a folder, will HelpSmith update the references to that file automatically?
23

Comments

What is the best way to accomplish that?

You can access the Media Repository of your help project at:

Project tab|Project Objects|Media Repository

In the "Project Media" window, you can organize the media files according to your needs.

For example, you can add folders (groups), rename the files, and also move the selected files to another folder by using the drag-n-drop method.

For more details on the Media Repository, you can visit:

https://www.helpsmith.com/webhelp/topics/media-repository.htm

18

If I rename a specific image file, or move it into a folder, will HelpSmith update the references to that file automatically?

Yes, when you rename or move a media file via the Project Media window, HelpSmith will automatically update the references to those files in topics, backgrounds, etc.

16

Please note that any changes made to the image files via the Project Media window will apply to the project's media folder (which is named like: "YourProjectName_files") after you save your help project by clicking: File|Save (Ctrl+S)

8

Great, thank you!


I have one more question:

When I add a folder (group), how do I rename it?

Currently it generates the group names like Group 1, Group 2, and so on.

5

When I add a folder (group), how do I rename it?

When you add a new group (Add|Add Group), the Media Repository assigns a default name to it, such as "Group 1", "Group 2", etc.

To set the desired name to a group, or to a media file:

  1. Select the group (or file) that you want to rename.
  2. On the toolbar, click Organize|Rename (or press the F2 shortcut key).
  3. Enter a new name.
  4. Press Enter.

Adding a new group (folder)

6

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